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Trust Administration Service

Keep your trust working as the deed intends — records maintained, trustee duties monitored, distributions coordinated and reports kept up to date every year.

Our feeRM 5,000per application
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At a glance
CoversRecords, duties, distributions
FrameworkTrust deed & Trustee Act 1949
LiaisonTrustees, beneficiaries, auditors
ReportingPeriodic
  1. 1Onboarding reviewMonth 1
  2. 2Records set-upMonth 1–2
  3. 3Routine administrationOngoing
  4. 4LiaisonAs needed
  5. 5Periodic reportPeriodic
5documents to prepare
5steps, handled by us
3items delivered to you

Quick answer

A trust only protects what it was set up to protect if it is administered properly. Our Trust Administration Service maintains trust records, monitors the trustee's obligations under the trust deed and the Trustee Act 1949, coordinates distributions where applicable, liaises with trustees, beneficiaries, auditors and legal advisers, and provides periodic reporting and documentation updates so the trust is governed properly.

Last reviewed： · Reviewed by：ONEKEY BIZ compliance team

01

Overview

Many trusts are set up carefully and then left alone. Years later no one can find the resolutions, distributions were made informally, assets were added without proper transfers, and the trust's protection is challenged exactly when it is needed.

Trustees have real duties: to act within the deed, keep proper accounts and records, treat beneficiaries fairly and make decisions properly. Administration is the discipline that turns those duties into a routine — minutes and resolutions for decisions, a register of trust assets, records of every distribution, and documents updated when beneficiaries, trustees or assets change.

We run that routine with the trustee: maintaining records, preparing decisions and distributions, coordinating auditors and legal advisers, and reporting periodically so the settlor's intentions continue to be followed.

Who needs this

  • Families and founders with an existing trust
  • Trustees who want professional administration support
  • Trusts set up through our Corporate Trust Setup Service

02

Documents you need to prepare

Trust documents

  • Trust deed and any supplemental deeds
  • Trustee appointment documents

Assets & records

  • Register of trust assets
  • Bank statements and past distribution records

People

  • Trustees, protector and beneficiaries' contact details
  • Legal advice on disputes and litigation is outside this service.
  • Audit and tax filing fees, where required, are separate.

03

How to get it done with ONEKEY BIZ

  1. 1
    Onboarding review Month 1

    Deed, assets and records reviewed; gaps listed.

  2. 2
    Records set-up Month 1–2

    Asset register and decision records organised.

  3. 3
    Routine administration Ongoing

    Decisions, distributions and updates handled.

  4. 4
    Liaison As needed

    Auditors, advisers and beneficiaries coordinated.

  5. 5
    Periodic report Periodic

    Status report to trustees.

You do

  • Provide trust documents and records
  • Make trustee decisions

We do

  • Maintain trust records
  • Monitor trustee obligations
  • Coordinate distributions
  • Liaise with advisers and report periodically

04

What you receive

Maintained trust records

Asset register, resolutions and distribution records.

Periodic trust report

Status, decisions and upcoming matters.

Updated documentation

When trustees, beneficiaries or assets change.

Official sources

  1. Trustee Act 1949 (Act 208)
  2. LHDN — Stamp duty

Frequently asked questions

Do you act as trustee?

This service supports the trustee's administration; trustee arrangements are agreed separately.

Can you take over a trust set up elsewhere?

Yes, after an onboarding review of its documents.

How often do we get reports?

Periodically, as agreed in the engagement.